By Jeff Gallatin
North Olmsted school district officials found that no records could apparently be found of reviews of district administrators during most of the last several years.
Interim Superintendent Terry Krivak said he has found the dearth of records included main office administrative personnel and extended down to the level of building principals. Krivak indicated the lack of records extends back through the five years his predecessor, Cheryl Dubsky, was superintendent. When asked, he said he had informed the district school board near the beginning of the 2012-2013 school year of what he had found.
West Life found the apparent lack of records on personnel reviews when reviewing the personnel file of former Assistant Superintendent Doug Sebring after he was arrested in Florida on charges pertaining to his filming six women under their skirts at an outdoor festival. Sebring eventually was found guilty of charges stemming from the incident.
West Life found nothing in Sebring’s personnel file to indicate any prior criminal behavior, but there were no personnel review records for Sebring from 2007 to when he retired – all years in which Dubsky was superintendent. A review by West Life of other former assistant or associate superintendents in the district showed there were no paper records of any personnel reviews of them either during Dubsky’s years as superintendent.
West Life noted the discrepancy and lack of paper records to Krivak, who said he had found a similar lack of records or paperwork when he had begun to review district personnel after being appointed interim superintendent to replace Dubsky, who retired in August. When asked, Krivak said he did not think there had been any attempt to hide anything pertaining to Sebring, but instead said he had found that the lack of records was the case for more than just Sebring.
Krivak said it was a consistent pattern for employees at the administrative level.
“It appeared that it extended as far as the level of building principals,” he said, noting that reviews at that level are normally the responsibility of the superintendent.
He said while school boards normally handle reviews of district superintendents and treasurers, the superintendent handles other administrators and principals handle teachers’ reviews.
Krivak said he considered the possibility that the records were somewhere else but said he discounted that after he and district human resources personnel could not find records for any of the administrators for the five-year period.
After he found this, he said he told the school board of his findings.
He also indicated that it’s extremely unlikely such an occurrence could take place again, noting that the district has new state-mandated regulations which require more formal reviews of personnel, from administrators down to teachers, and records of them.
“They’re very stringent guidelines,” he said, noting there will have to be papercopies of the reviews.
School board President John Lasko said the board was made aware of the situation after Krivak told them of the lack of paperwork and records. He said the board had not considered all the administrators’ reviews formally because they were not part of the board’s normal responsibilities.
“Since reviews and evaluation of administrators came under the purview and responsibilities of the superintendent, it’s not something we had given thought to,” he said. “Although there are no formal records, we have to go on the assumption that there were in fact reviews and assessments of those personnel done on some level, probably in a less formal manner.”
Lasko said the new state review guidelines should help the process.
“They’re designed to make the process better,” he said. “And if in fact they indicate that something corrective needs to be done in terms of dealing with some personnel and their job performance, then so be it.”